How to reset document numbering at year-end?

DocumentBefore numberingstarting sales in the new fiscal year, make sure that document numbering is set up correctly. The cairo.ERP system automatically resets atdocument thenumbering beginningand ofalso a new financial year. If aupdates year symbolsymbols (e.g., or )yyyy or yy) and month symbolsymbols (mm) isif setthey are used in the numbering format.

Regardless of the automatic settings, before you begin working in the new year, it is worth checking the following elements:

• Document numbering and number extensions

• Cash document numbering

  format,
these
• elements

  Numbering alsoof updateRW automatically.(internal However,release) ifand youK+ need(stock to manually reset document numbering, you can do so in two ways: for allcorrection) documents or for a selected type.

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Resetting numbering for all documents (applies tofor the highlighted warehouse)

FollowIf thesenecessary, stepsyou tocan manually reset document numbering foror allchange documentnumber typesextensions, insuch as the highlightedyear warehouse:or month.

1. Go to ERP > Administration > Warehouse listList.

2. SelectHighlight the warehouse for which you want to resetedit, thethen numbering.

3. Presspress the [Insert] key. This will take youkey to enter the document numbering overview.and extension overview for that warehouse.

4. PressTo reset the numbering, press the [F2] keykey.

5. If the year was entered manually in the number extension (e.g., 2025), change it to resetthe current year (e.g., 2026). You can also use templates that the numbering.system updates automatically, such as:

   • <yyyy> (current year in four-digit format, e.g., 2026)

   • <yy> (current year in two-digit format, e.g., 26)

   • <mm> (current month, e.g., 08)

   • <mag> (warehouse symbol, e.g., CE) You can also create your own combinations of templates, for example /<mag>/<yyyy>.

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This

Resettingprocedure numberingmust be repeated for aeach selectedwarehouse. To change the warehouse, press the [F5] key.

Checking cash document type (applies to the highlighted warehouse)numbering

IfYou youmust wantcheck toand, resetif numberingnecessary, onlyedit for a specificcash document typenumbering in the highlightedcash warehouse,register follow these instructions:settings.

1. Go to ERP > Administration > WarehouseParameters > Cash/Bank > Cash register list.

2. Select the warehouse for which you want to reset the numbering.

3. Press the [Insert] key to open the document numbering overview for that warehouse.

4. Find the document type whose numbering you want to reset on the list.

5. Press the [Enter] key on the selected documentcash type.register.

6. InCheck and change the KP NUMBER, KW NUMBER, and EXTENSION parameters.

Checking RW and K+ document numbering

If the numbering field,of enterinternal release (0RW) and confirmstock bycorrection pressing(K+) documents is based on groups, you must verify it in the document group dictionaries.

1. Go to ERP > Administration > Dictionaries > K+ stock correction document groups.

2. For each defined K+ document group, press [Enter] key.and change the LAST NUMBER parameter setting.

3. Perform the same procedure for RW documents by going to ERP > Administration > Dictionaries > RW document groups.

After performingcompleting these steps, the numbering will be reset according to the chosenselected method.

Other ways to change numbering are described >> HERE <<.